Club-documents
From BAT's Badminton Club
BAT's Badminton Club -
Documentation
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Club Name
- The name of the club shall be BAT's Badminton Club, hereafter called 'the Club' and will be affiliated to Badminton England.
Aim
- The aim of the club shall be to encourage and foster the sport and recreation of badminton and provide playing opportunities for all levels of player.
Objectives
- To provide a club night that allows for members participation.
- To provide coaching to all abilities and ages.
- To provide competitive opportunities in badminton at all level of play.
- To promote the club within the local and badminton community.
- To provide duty of care and protection to all club members.
- To make sure all club members are treated equitably.
- To plan for the development and well being of the club to ensure the clubs aims are achieved.
Membership
- Membership shall consist of individual members and family members.
- Members will affiliated to Badminton England and Devon County Badminton Association.
- All members will be subject to the constitution and codes of conduct adopted by the Club.
- The following are the clubs etiquette rules given to all members:
- Members are expected to arrive on court wearing suitable attire;
- No person shall walk onto or near the court on which a game is being played;
- Shuttles cost money and should be treated with respect on and off the court;
- Players should show respect towards partners and opponent’s alike and sporting conduct must be observed at all times;
- While waiting to go on court players must be tolerant and abide by any decision made by a committee member;
- Players should watch the board and be ready when their game is called. Failure to do so causes annoyance to other players and delays future games.
Officers of the Club
- The Officers of the Club will be:
- Chair person
- Secretary
- Treasurer
- Officers will be elected annually at the Annual General Meeting.
- All officers will retire each year but will be eligible for re-election.
Committee
- Officers of the club
- Coaching Coordinator
- Fixtures Secretary
- Child Protection / Welfare Officer
- Junior representative
- 2 members from the club membership
Sub-Committees
- Management Committee
- Selection Committee
Finance
- All Club monies will be banked in an account held in the name of the 'BAT's Badminton Club'.
- The Club Treasurer will be responsible for the finances of the Club.
- The financial year end is the 30th April annually.
- An statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
- Any cheques drawn against the Club funds will hold the signatures of the Treasurer plus one other officer.
Membership Fees
- Membership fees will be set annually, proposed by the treasurer and agreed by the members at the Annual General Meeting; the Membership fee will include Badminton England membership.
- The following subscription rates will be available:
- Individual
- Coached - paid termly in September, January and April
- NB Where a family undertake coaching the first member of the family shall pay 100%, the second 75% and any there after 50%
Match Fees
- Members taking part in league and friendly matches shall pay a match fee for home and away matches at an amount as shall be agreed at the AGM.
Visitors Fees
- Visitors fees will be agreed on a yearly basis by the Club at the Annual General Meeting.
- A visitor can attend the Club as a visitor on six occasions after which they may be invited to join the Club. At such time the visitors fees previously paid will be deducted from the subscription to become a full member of the Club.
Teams
- The Club shall enter teams into local leagues as agreed at the start of the badminton season. The Chairperson and Secretary shall be the Club’s official representatives at general meetings of Leagues and shall have the power to vote on all matters affecting the Club’s interest. If unable to attend or act in these capacities the Management Committee shall have the power to appoint another member to officially represent the Club at such meetings.
- The club membership shall actively participate in league and tournament activities.
- Players nominated into a team will be expected to attend club training nights on a regular basis or face being deselected from the team. The committee may override this rule in an emergency.
- Once selected by the committee the Team Captain will take on the responsibility of running the team for that season. The Team Captain will make all decisions with regards to nominating playing order; making sure that the players are kept informed and turn up to matches on time and prepared to play. The Team Captain will liaise over fixtures with the Fixtures Secretary.
Club Nights
- Club Nights will use a peg board selection criteria. The serving Committee will determine the rules of the peg board and publish accordingly.
- Play will be with plastic shuttles.
- Club members may bring guests in but members must obtain the permission of the Secretary. Any guest will pay the visitors fee as agreed at the AGM.
- The Club Website will be the main point for information.
Annual General Meeting
- Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 14 clear days' notice to be given to all members.
- The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
- Election of officers is to take place at the AGM.
- All members have the right to vote at the AGM.
- The quorum for AGM's will be 40% of full membership.
- The Management Committee has the right to call an Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
- Members have the right to call an Extraordinary General Meeting (EGM) if 25% of the membership request it. Procedures for EGMs will be the same as for the AGM.
Child Protection
- BAT’s Badminton Club has adopted the Child Protection Policy as laid down by Badminton England.
- This policy can be seen on the Badminton England Website. This policy is reviewed annually by BAT’s Badminton Club.
Photography
- No photographs or video footage taken using club equipment will be seen or used by non-club members (Senior or Junior) without the permission of parents / carers and / or the seniors concerned. Parents / carers will be deemed to have club status for the purposes of photography only, in order that they can see and approve footage / stills taken of their children.
Equity
- BAT’s Badminton Club is committed to ensuring that equity is incorporated across all aspects of its development. In doing so it acknowledges and adopts the following Sport England definition of sports equity.
- Sport equity is about fairness in sport, equality of access, recognising inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone.
- BAT’s Badminton Club respects the rights, dignity and worth of every person and will treat everyone equally within the context of the sport, regardless of age, gender, race, ethnicity, religious belief, sexuality or social / economic status.
- BAT’s Badminton Club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment or abuse. All club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity.
- BAT’s Badminton Club will deal with any incidence of discriminatory behaviour seriously, according to club disciplinary procedures.
Data Protection Act
- Information about Club members, such as contact details, provided to the Committee of the Club may be held electronically and distributed to other Club members as deemed necessary for the running of the Club. Club members who do not wish their contact details to be passed on should make this clear in writing to the Club secretary. Members who wish to view their record should contact the Club secretary.
Disclosure
- All members in charge of juniors or assisting juniors in activities under the banner of BAT's Badminton Club if required, must agree to the 'disclosure process' as detailed by Badminton England.
Dissolution
- A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
- In the event of dissolution, any assets of the club that remain will be split between the remaining members of the club – each members share will be calculated as a percentage of the number of years that they have been members subject to a maximum of 10 years.
General
- Any dispute arising out of or not covered by the Constitution shall be referred to the committee where the decision or interpretation shall be final.
- All complaints must be made in writing to the Club secretary for reference to the committee.
Amendments to the Constitution
- The Constitution will only be changed through agreement if supported by not less than two-thirds of those members present at an AGM or EGM.
This constitution was voted in at the AGM held on Thursday 19th May 2011 and a copy signed by the Chairman.
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| Useful Documents | ||
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| Welcome Pack | The 'Welcome Pack' for the 2011 / 2012 introduces new and current members to the club. This document is a combination of all the materials that are required by members.
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| Players Details Form | All players at the start of the season need to complete this form and hand it to either the club secretary or the coach leading the session. | |
| Fees for the Current Season | The fees for the forthcoming season are set and voted on at the AGM. A complete breakdown of the fees for the current season can be found on the 'Club Fees' page. | |
| Club Constitution | The club constitution is the document by which BAT's Badminton Club exists. The current constitution can be found on the 'Club Constitution' page. | |
| Codes of Conduct | ||
| Players | All players should follow the following code of conduct. | |
| Parents and Carers | Parents and Carers are asked to follow the following code of conduct. | |
| Coaches | Coaches are expected to follow the following code of conduct. | |
| Child Protection | BAT's Badminton Club follows the Badminton England SafeGuarding and Protecting Young People Policy. | |
| Match Documents | ||
| Fixtures List Calendar |
All players need to make sure that they are available to play in matches. If a player is unavailable for any match please make sure that the respective team captain is aware by giving them as much notice as possible. NB: Please use the club calendar as the fixtures list. | |
| Team Captains Reminder Sheet | Please would all team captains make sure that they are prepared for each match by checking what they need to do and have done prior to a match. | |
| Committee Roles | ||
| Chairman | Document outlining the role of the Chairman. Following this link to see the current committee members. | |
| Secretary | Document outlining the role of the Secretary. Following this link to see the current committee members. | |
| Treasurer | Document outlining the role of the Treasurer. Following this link to see the current committee members. | |
| Coaching Coordinator | Document outlining the role of the Coaching Coordinator. Following this link to see the current committee members. | |
| Volunteer Coordinator Currently Vacant |
Document outlining the role of the Volunteer Coordinator. Following this link to see the current committee members. | |
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Membership Fees - 2011 / 2012 Season
To make it as easy as possible please find the correct section below for details of the membership fees you need to pay at the start of the coming season:
| Coaches (All Ages) (see notes below) | |
|---|---|
| Badminton England: | £35 (paid directly to Badminton England) |
| Club fee: | £40 (see note below) |
| Devon / P&D | £ 5 |
| Total: | £45 (see note below) |
| Ongoing Fees | |
| Club Night: | £1.50 |
Please Note: At the AGM in May 2011 it was decided to reemburse BAT's Badminton Club Coaches the difference between the Badminton England Coach Registration Fee and the Badminton England Membership Fee to those coaches who undertake coaching for BAT's Badminton Club. For the coming season this will be £20 which will be deducted from the Club Membership Fee.
| Adult (Aged 19 and over) | |
|---|---|
| Badminton England: | £15 |
| Club fee: | £40 |
| Devon / P&D | £ 5 |
| Total: | £60 |
| Ongoing Fees | |
| Club Night: | £1.50 |
| Junior (Thursdays) player (aged up to 19) | |
|---|---|
| Badminton England: | £10 |
| Club fee: | £40 |
| Devon / P&D | £ 5 |
| Total: | £55 |
| Ongoing Fees | |
| Club Night: | £1.50 |
| Monday Junior Coaching (6pm - 7pm) | |
|---|---|
| Badminton England: | £10 (Annual Fee) |
| Autumn Term | £28 (see notes below) |
| Spring Term | £28 (see notes below) |
| Summer Term | £14 (see notse below) |
At the AGM in May 2011 it was agreed to:
* increase the cost of coaching from £1.50 to £2 a session to cover the increase in court hire and other costs.
* introduce 'Junior Family' memberships where the second junior family member pays 75% of the coaching costs and subsequent junior family members pay 50% of the coaching costs; Badminton England membership fees remain at £10 for each junior family member.
** NB: Junior family memberships do not apply to juniors who play at the Thursday club nights.
* reduce the termly coaching fee to fully paid up club members; ie those players who have paid the £40 Club Fee for the year; to one quarter of the termly fee.
| Monday Coaching (7pm - 8pm) | |
|---|---|
| Badminton England Fee: Junior Player | £10 (Annual Fee) NB: For insurance purposes, all players at the club shall be members of Badminton England regardless of whether they play on Thursday nights. |
| Badminton England Fee: Adult Player | £15 (Annual Fee) NB: For insurance purposes, all players at the club shall be members of Badminton England regardless of whether they play on Thursday nights. |
| Fee per Session | The Fee to be paid by the player(s) will be agreed in advance between the coach(es) and player(s). The fee charged will, where appropriate, include paying for the hire of the court(s). |
Visitors:
* Monday
** Visitors to the Junior Coaching session on a Monday will be allowed 'one' free session. After that visit the full fee (Badminton England and termly fee) becomes payable.
* Thursday
** Visitors to the Thursday evening club night will be charged £3.50 / visit up to a maximum of six visits in the season. This is made up of £1.50 +£2.00; any £2.00's paid will be deducted from the membership fees if/when they are subsequently paid.
Match Fees:
* Team players will pay £3.00 for each home and away match; the monies will be collected by the 'Team Captain' at each match. In addition, for away matches, passengers are asked to contribute £1 to the driver towards the transportation costs.
Please make sure that players get all payments to the Treasurer as soon as possible at the start of the season so that all the registration monies can be paid on time. Cheques should be made payable to “BAT's Badminton Club”.
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Summer 2011 - Update
Up until the end of July 2011 visitors may play on a Thursday evening for £2.50.
Membership Fees - 2010 / 2011 Season
At the club AGM in May it was decided to change the way in which players pay for club nights from a weekly fee to an annual fee of £40 plus a weekly fee of £1.50; match fees will remain at £3 per match played. In addition to the club annual fee there is also the Badminton England membership, the Devon County and the Plymouth and District league fees to be paid.
Last year every club member had a 'free' year with regards to their Badminton England membership fees due to an error by Badminton England. This year things will be back to normal and we would ask that all monies are paid as soon as possible so that the club can meet its financial commitments.
To make it as easy as possible please find the correct section below for details of the membership fees you need to pay at the start of the coming season:
| Coaches (All Ages) | |
|---|---|
| Badminton England: | £35 |
| Club fee: | £40 |
| Devon / P&D | £ 5 |
| Total: | £80 |
| Adult (Aged 19 and over) | |
|---|---|
| Badminton England: | £15 |
| Club fee: | £40 |
| Devon / P&D | £ 5 |
| Total: | £60 |
| Junior (Thursdays) player (aged up to 19) | |
|---|---|
| Badminton England: | £10 |
| Club fee: | £40 |
| Devon / P&D | £ 5 |
| Total: | £55 |
| Junior (Monday) player | |
|---|---|
| Badminton England: | £10 |
| Autumn Coaching | £21 |
| Spring Coaching | £21 |
| Summer Coaching | £11 |
| Total: | £31 to be paid Sept |
Visitors (Thursday): £ 3.50
* With the change to how players pay for the year a visitors fee has been introduced for up to a maximum of six visits during the season. This is made up of £1.50 +£2.00; any £2.00's paid will be deducted from the membership fees when they are subsequently paid.
Match Fee: All Matches: £ 3.00
* Team players will pay £ 3.00 for each home and away match; the monies will be collected by the 'Team Captain' at each match. In addition, for away matches, passengers are asked to contribute £1 to the driver towards the transportation costs.
Please make sure that players get all payments to the Treasurer as soon as possible at the start of the season so that all the registration monies can be paid on time. Cheques should be made payable to “BAT's Badminton Club”.
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| Documents for the AGM - May 2012 | ||
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| Agenda | The agenda for the BAT's AGM | * (TBA) |
| Minutes of the last AGM | BAT's Badminton Club minutes of the AGM held on Thursday 19th May 2011. | * PDF File |
| Reports |
At the AGM a number of reports are presented: * Chairman's Report; * Secretary's Report; * Treasurer's Report; * Coaching Coordinators Report; * Sport England Grant Report: |
Reports: * (TBA) * (TBA) * (TBA) * (TBA) * (TBA) |
| Accounts | * Club Accounts; | * (TBA) |
| AGM Proposals |
* (TBA) |
Proposals: * (TBA) |
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| Documents for the AGM - Thursday 19th May 2011 | ||
|---|---|---|
| Agenda | The agenda for the BAT's AGM | * PDF file |
| Minutes of the last AGM | BAT's Badminton Club AGM minutes. | * PDF file |
| Reports | At the AGM a number of reports are presented: * Chairman's Report; * Secretary's Report; * Treasurer's Report; * Coaching Coordinators Report; * Sport England Grant Report: |
Reports: * TBA * PDF file * TBA * TBA * PDF file |
| Accounts |
* Club Accounts; * Sport England Grant Accounts; * Accounts Summary: |
* PDF file * PDF file * PDF file |
| AGM Proposals |
* New Constitution * Proposal 1 * Proposal 2 * Proposal 3 * Proposal 4 * Proposal 5 |
Files: * PDF file * PDF file * PDF file * PDF file * PDF file * PDF file |
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| Documents for the AGM - Thursday 6th May 2010 | ||
|---|---|---|
| Agenda | The agenda for the BAT's AGM | * PDF file |
| Minutes of the last AGM | BAT's Badminton Club AGM minutes. | * PDF file |
| Reports | At the AGM a number of reports are presented: * Chairman's Report; |
Reports: * PDF file |
| Accounts | * Club Accounts; | * PDF file |
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